Education Program Coordinator

Job Title: Education Program Coordinator
Department: Museum Experience and Education
Reports to: Director of Education
Status: Full time, nonexempt

About Us

The San José Museum of Art (SJMA) is the primary art museum in the Silicon Valley. Located on the central city park in downtown San José, the Museum is housed in a landmark 1892 building and a 1991 addition by Skidmore, Owings and Merrill, connected by a towering, light-filled atrium. SJMA has a total of 17,000 square feet of gallery space, as well as the Museum Store and a café. It serves audiences from across the Peninsula as well as visitors from the greater Bay Area. SJMA’s special exhibitions focus on modern and contemporary art. The exhibition program is fresh and imaginative, international in scope, and as diverse as the region we serve. The Museum is widely recognized around the country for projects with California artists; exhibitions that examine the interface of art and new technologies; themes of political and social relevance; and the major artists of our time. Artists often create commissioned, new work for presentation at SJMA. To learn more about the museum please visit the website:

The Museum Experience and Education (MEE) department at the San Jose Museum of Art believes that art enriches and transforms lives, and that SJMA serves as a vital community gathering place which encourages dialogue about the cross-cultural understanding of art. Through our myriad multigenerational programs and in-gallery interpretation we strive to be champions of the artistic process, intellectually rigorous, boldly open-minded, and accessible to the diverse constituents of the Bay Area. The MEE department values the contributions that artists make to society and strives to connect our visitors with the artists whose work is in our permanent collection. 

Public Programs 

The MEE department is dedicated to building new audiences by launching wide-ranging and cross-disciplinary public programs for adult constituents including regional university professors and students, young professionals, and lifelong learners. 

School Programs 

SJMA’s off-site and museum-based school programs provide multiple points of contact which are linked sequentially to build essential visual and critical thinking skills, as well as knowledge on the formal elements of art. 


Through the creative use of technology, interpretation stations, and in-person contact with Docents and Museum Experience Representatives, the MEE department implements a constructivist approach to learning. SJMA is committed to creating meaningful (relevant) experiences for all its visitors. 

Summary Job Description

The Education Program Coordinator (EPC) is part of a small team of creative and dedicated museum professionals. The EPC coordinates department administration and scheduling of education programs and conceives and implements innovative studio art programs for the public. S/he maintains schedules for Museum educators; works closely with Museum volunteers, other departments, and contractors to synchronize programs and events; manages program budgets; and provides clerical and administrative support to the Museum Experience and Education department. 

Duties and Responsibilities

The Education Program Coordinator serves as the primary Museum contact for general inquiries about group tours and education programs, and coordinates details of group tours and programs with various departments and staff. S/he communicates with visiting teachers about tour program expectations and relays that information to Museum educators prior to Museum visits, and welcomes visiting groups and conducts inquiry-based Museum visits as needed. Collaborating with the director of education and MEE department staff, s/he conceives, plans, implements, and markets studio art workshops and community-based public programs. S/he negotiates terms of service and contracts, orders and manages art materials, and arranges all logistical aspects of designated programs, and contributes to staff training and the development of educational materials, projects, and touring strategies for Museum visits. The Coordinator generates a monthly group tour calendar and distributes schedules to key staff across departments, and coordinates invoicing, processes payments, and runs reports for group tours. Working with others in the MEE department to coordinate onsite, and expand offsite, community collaborations, s/he also works with the Manager of Youth Programs to coordinate art camps. Implementing qualitative and quantitative evaluation of group tours and designated programs and generating reports for development department, the Coordinator also provides support for Museum volunteers on an as-needed basis. There are opportunities to coordinate and participate in new initiatives. 

Additional duties as assigned to support the needs of the MEE Department. 


Bachelor of Arts (M.A. desirable) in Art, Art History, Education, Museum Studies or related field, and 2+ years related experience in museum and/or art education. 

Basic understanding or demonstrated interest in developmental stages for K-12; local and national art education standards; application of learning theories to art museum education. Excellent organizational and communication skills, including the ability to handle extensive phone calls, and maintain accurate records. Experience in project management, creating schedules, and coordinating staff. Demonstrated commitment to customer service and team work environment. Proficiency with Microsoft Office, Filemaker Pro, Altru, and Adobe CS Software. Sales and marketing skills desired, along with fluency in Spanish and/or Vietnamese. 

The position requires a background check, and the ability to work weekends and evenings as required. 

SJMA offers a competitive benefits plan including medical, dental, vision and paid sick and vacation time. The museum offers a generous retirement program. 

We are an equal opportunity employer. At SJMA, we value the diversity of individuals, ideas, perspectives, insights and values, and what they bring to the workplace. 

To apply, please send a resume and cover letter to by Friday, September 1. 

Due to the high volume of interest, regrettably, we cannot respond to individual applicants. If you are selected as a potential candidate, SJMA will contact you to schedule an interview. 

No phone calls, please.


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